Facility Services Requests

Students

Steps to Request a Room Reservation or Event Facilitation

Student Events

All Students, student clubs and organizations must go through the Student Association and the Director of Student Experience to requisition rooms/spaces on campus.

Written Requests Only

• All requests for use of facilities on campus must be submitted in writing. The University Calendar Office will not reserve space via telephone.
• Student Association will assist you on date availability and will complete a Facility Services Request (FM 130) to reserve the date(s) in which you plan on having your event or meeting.
• Please use a separate form for each facility needed.
• List multiple dates separately.
• Use one request form per semester (Spring, Summer and Fall).
• Reservation time should include set up time needed for Sodexo Food Services, Campus Event Services, and Campus Audio Services and Audio/Visual Services to facilitate your event. Please contact these departments to find out how much set-up time is needed.
• Prior to any cancellation or modification of any activity, Conference & Event Services must be notified.
• When using Sodexo Food Services, be sure to include their table and chair needs on this requisition.

Food Service

Sodexo Food Services is the exclusive catering contractor for Oral Roberts University. All events needing food service must be scheduled through Sodexo. Please fill out a Food Request Form (FM 428) complete with the signatures from your Department Head and appropriate Vice President.

The Facility Services request must be signed by the Student Association, Director of Student Experience and the Dean of Students before submitting the form for processing.

All outdoor signage for events must be approved in advance. Outdoor signage can be requested through Graphics in the Marketing Department.