Request for Proposal

External Request

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Please fill in all of the information below and push ‘submit’ when you are finished, and a Conference and Event Services representative will contact you promptly:

Contact Information

Organization Name (required)

Contact Name (required)

Title

Phone

Email (required)

Secondary Contact Name

Secondary Contact Title

Secondary Contact Phone

Secondary Contact Email

Website

Mailing Address

Street Address

City

State

Zip

Billing Address

Street Address

City

State

Zip

ORU Affiliation

Do you have an affiliation with an Oral Roberts University department or organization? If so:

ORU Entity Name

Contact Person Name

Describe your affiliation with this entity

Event Information

Event Name

Expected Attendance

Attendee Types
Adults
Teens
Children
ORU Students
ORU Faculty/Staff
ORU Alumni

Event Type

Event Purpose
This event will feature a speaker.
This speaker has spoken on campus before.
This person has run for or served in public office.
This event will include opposition to the speaker or subject matter presented (e.g. a debate).
This event will include a movie/film, and I have the rights to show this movie/film.

No movie/film will be permitted without appropriate screening rights.

Please provide a brief description of the topic of the speech or debate.

Please provide a brief biography of each speaker

Date and Time

Preference 1

Event Date

Set-up Time
: ampm

Start Time
: ampm

End Time
: ampm

Take-down Time
: ampm

Requested Rental Facility

Preference 2

Event Date

Set-up Time
: ampm

Start Time
: ampm

End Time
: ampm

Take-down Time
: ampm

Requested Rental Facility

Multiple Days

If you are requesting different facilities for each day of the program, please enter the information below. For events with more than two locations or days, please complete the rest of this form and then contact us to make arrangements.

Over how many days will this event take place?

Event Date

Set-up Time
: ampm

Start Time
: ampm

End Time
: ampm

Take-down Time
: ampm

Requested Rental Facility

Catering

What will be served? (Check all that apply)
Breakfast
Lunch
Dinner
Snacks/Beverages

Audience and Marketing

Audience and Admission:
This event is open to the university community.
This event is open to visitors from outside the university community.
This event will be advertised to the general public.
Admission fee will be charged for this event.
The admission fee will be used solely to offset the event costs.
The admission fee will be used as a fundraising method.

What methods will be used to advertise this event?
On Campus
Local News/Radio
Other Colleges/Universities
Internet
Other (describe)

Public Safety

Does this event require Public Safety presence? If so, please select at least one Public Safety function:
To monitor the event entrance
To check ID
To safeguard goods
To ensure the safety of VIPs
To provide escort services
To ensure personal safety
To patrol the event

Vendors

Please list the vendors selling goods and/or services at the event.:

Please describe the services to be rendered, equipment to be rented, and list any vendors you will be using.:

Visual and Technology

Please indicate your visual and technology needs:
Audio
Computer
DVD Player
Internet Access
LCD Projector
Media Cart
Microphones
Overhead Projector
Sound System
TV/VCR
Other

Please describe any other technology support needs:

Additional Comments

Insurance
The sponsoring organization will be able to provide proof of adequate insurance coverage for the event.

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